Bookkeeping Duties and Responsibilities:

Bookkeeping:

• Work Closely with Company Controller to Maintain and Reconcile all Company
Bank and Credit Card Accounts, Ensuring All Accounts Are Consistently
Accurate in Both QuickBooks and iPoint.
• Maintaining All Client Information, Employee Information, Contractors, Taxes,
Reports and Chart of Accounts in Quickbooks and iPoint.
Accounts Receivable: Creating Invoices, Following Up with All Invoices and
Following Collection Procedures Per Company Guidelines (Email, Call and
Escalation.)
• Post Payments, Prepare and Execute Bank Deposits.
• Building and Maintaining Relationships with Clients and Key Personnel Within
Customer Companies. Knowledge of All Client Pay Schedules and Preferred
Payments.

Accounts Payable:

• Paying All Liabilities to Vendors, Landlord, Utilities, Auto Payments, General
Excise and Payroll Taxes and Insurance Premiums.
• Assist Operations Manager in Resolving Any Vendor Invoice Discrepancies.
• Building and Keeping Strong Relationships with All Vendors, Landlords and
Contractors.

Human Resources:

• On-boarding and Exit Paperwork and Set Up. Up to Date on All Employee
Benefits (IRA, HMAA) Educating All Employees and Answering Any Questions.
Maintaining Vanguard Account and HMAA Benefits. Gather 1099’s, W-9’s, COI’s
And Update When Necessary. Insurance Audits as They Are Due.
• Manage and Distribute Yearly Employee W2’s and Subcontractor 1099 for
Individual Income Tax Filing.
• Keep an Open-Door Policy to All Employees with Any Questions or Concerns
They May Have Regarding Payroll, Insurance, Reimbursements, IRA, etc..
• Track and Reconcile Employee Expenses Via Credit Cards and Submitted
Receipts.

Admin Assistant Duties and Responsibilities:

• Answer/Route Calls for Service, Scheduling, Questions, Support, Etc.
• Make Follow-Up Calls/Emails for Customers, Both Ongoing and Completed.
• Maintain Industry Associations Affiliations & Dues.
• Maintain Office Supplies, Hardware, Consumable Supplies and Equipment for
the Office.
• Assist With Coordination and Execution of Company events (quarterly outings,
Christmas Party, Open House, etc.)
• Making Travel Arrangements (plane tickets, rental cars, hotels, ferries, etc.) for
Employee Trainings, Conferences and Out of Town Projects.

Reporting Relationships:

• The Bookkeeping/Admin Assistant Reports to The General Manager
• All Technicians and Managers Report to The Bookkeeping/Admin Assistant on
All Matters Pertaining to Company Accounts, Payroll, Accounts Payable,
Accounts Receivable, Medical Insurance and IRA Account.

Authority:

• The Bookkeeping/Admin. Assistant Has Authority Over All Accounts, Within
Company Guidelines, Subject to the Limitations Issued by the Controller,
Operations Manager and/or General Manager.
• The Accounts Manager Has the Authority to Question Any Purchase and
Company Financial Decision. Also, to Request and/or Question Any Changes
Made to Accounts Receivable, Any Discounts Given to Clients and/or Employees
Subject to Approval by the Controller, Operations Manager and/or General
Manager.
• The Accounts Manager Has the Authority to Recommend Changes in Company
Financials, Accounts Procedures and Employee Benefits.

Measurements of Performance:

• Company Accounts Are Accurate and Reliable.
• Accounts Receivable Are Up to Date, According to Procedures and
Communication with Clients is Clear and Precise.
• Accounts Payable Are All Maintained, Paid on Time and Up to Date.
• Keeping Up to Date on All Information Pertaining to Employee Benefits and
Communicating Information to All Employees of eDesign Group, Inc.
• Ensure Clients Are Satisfied with Their Products and Services.
• Company Paperwork Requirements Are Met for Taxes, Insurance Audits and
Overall Company Needs.
• Communication with Management and Controller Are Maintained.
• All Calls are Answered and Routed Quickly and Accurately.
• Clients are Kept Abreast of Scheduling and Follow-ups and Making Sure Clients
are Abreast of Our Arrival Time.

Qualifications:

• Quickbook Experience Preferred but Not Required.
• High School Diploma Required.
• Proficient in English, Possessing Good Written and Verbal Communication Skills.
• Knowledge of Microsoft Office Preferred.
• Methodical and Detail Oriented Approach to Problem Solving and Day-to-Day
Tasks.
• Excellent Numerical Reasoning and Knowledge of Basic Financial Accounting
Methodology and Workflow.
• Maintain an Extremely High Level of Confidentiality.
• Must Be Able to Maintain a Calm, Professional Demeanor in Stressful Situations.